Information that is gathered from visitors

In common with other websites, log files are stored on the web server saving details such as the visitor’s IP address, browser type, referring page and time of visit.

Cookies may be used to remember visitor preferences when interacting with the website.

Where registration is required, the visitor’s email and a username will be stored on the server. If you use Facebook to login, we will receive limited information from facebook including your name and email address.

How the Information is used

The information is used to help us keep track of your progress, grades, and allow us to issue a personalised certificate when you graduate. When we publish new courses, we will send you an email letting you know they are available.

E-mail may be sent to inform you of news of our services or offers by us or our affiliates.

Visitor Options

If you have subscribed to one of our services, you may unsubscribe by following the instructions which are included in e-mail that you receive.

You may be able to block cookies via your browser settings but this may prevent you from access to certain features of the website.


Cookies are small digital signature files that are stored by your web browser that allow your preferences to be recorded when visiting the website. Also they may be used to track your return visits to the website.

3rd party advertising companies may also use cookies for tracking purposes.

Data Retention Policy

Kilamepak seeks to ensure that it retains only data necessary to effectively conduct its program activities and work in fulfilment of its mission.

The need to retain data varies widely with the type of data and the purpose for which it was collected. Kilamepak strives to ensure that data is only retained for the period necessary to fulfil the purpose for which it was collected and is fully deleted when no longer required. This policy sets forth Kilamepak’s guidelines on data retention and is to be consistently applied throughout the organization.


This policy covers all data collected by Kilamepak and stored on Kilamepak owned or leased systems and media, regardless of location. It applies to both data collected and held electronically (including photographs, video and audio recordings) and data that is collected and held as hard copy or paper files. The need to retain certain information may be mandated by federal or local law, federal regulations and legitimate business purposes, as well as the EU General Data Protection Regulation (GDPR).

Reasons for Data Retention

Kilamepak retains only that data that is necessary to effectively conduct its program activities, fulfill its mission and comply with applicable laws and regulations.

Reasons for data retention include:

  • Providing an ongoing service to the data subject (e.g. sending ongoing course or program updates to an individual, ongoing training or participation in Kilamepak’s programs and other benefits)
  • Compliance with applicable laws and regulations associated with programmatic reporting by Kilamepak to its funding agencies and other donors
  • Other regulatory requirements
  • Security incident or other investigation
  • Intellectual property preservation
  • Litigation

Data Duplication

Kilamepak seeks to avoid duplication in data storage whenever possible, though there may be instances in which for programmatic or other business reasons it is necessary for data to be held in more than one place. This policy applies to all data in Kilamepak’s possession, including duplicate copies of data.

Retention Requirements

Kilamepak has set the following guidelines for retaining all personal data as defined in the data privacy policy.

  • Website visitor data will be retained as long as necessary to provide the service requested/initiated through the Kilamepak website.
  • Program participant data will be retained for the duration of the grant agreement that financed the program plus any additional time required under the terms of the grant agreement.
  • Personal data of subgrantees, subcontractors and vendors will be kept for the duration of the contract or agreement.
  • Operational data related to program reporting and program management will be held for the period required by the Kilamepak donor.

Data Deletion

Data deletion ensures that Kilamepak manages the data it controls and processes it in an efficient and responsible manner. When the retention period for the data as outlined above expires, Kilamepak will actively delete the data covered by this policy.

If an individual believes that there exists a legitimate business reason why certain data should not be deleted at the end of a retention period, he or she should identify this data and provide information as to why the data should not be deleted.

An individual may request to have their personal information deleted from Kilemapak systems upon request by email to: [email protected].

We undertake to perform the deletion within one month (30 calendar days) and will send the individual a confirmation once the information has been deleted.